How SharePoint Boosts HR Operations

Without a doubt, the HR department is an important aspect of any company. Recruiting, staffing, training, and administration - all of these fall under HR operations. 

HR managers are often overloaded with duties - and as the workload increases, so does the potential for human errors. This is when a human resource system such as SharePoint comes into play. This technology is incredibly beneficial in terms of optimizing HR operations and increasing productivity. 

Every organization has its own set of objectives, and the great news is that SharePoint can be customized to meet these objectives! Read on, and we’ll show you how Sharepoint can benefit your HR department.  

How SharePoint Boosts HR Operations

SharePoint includes several features that can help eliminate communication breakdowns and boost staff efficiency. Let's look at how SharePoint can help improve HR operations:

1. Create a Mobile Workforce

SharePoint's mobile-friendly interface makes it easier to complete tasks or make minor changes to documents while using the app. People can now work quickly with their mobile devices and access necessary documents at any time and any place. They can access programs and resources, which increases the speed of completing a task and is particularly advantageous to remote staff. 

2. Secure and Easy Access 

SharePoint can be used as an HRM portal, allowing staff access to various papers or files without needing to contact HR, thereby saving time by avoiding unnecessary communication.

SharePoint allows you to store records securely and only provides access to particular users, which is crucial because data digitalization is required, and employee privacy is a major concern.

3. Helps in Making Important Announcements

The HR department needs to make specific statements every month concerning the best performers, events, birthdays, the new projects it acquires, and other important dates. Making employees aware of these becomes an easy job with SharePoint HR portal development. 

This technology has a function called News-Web element that helps you create visually appealing posts with images, and these posts will appear on the page in an orderly fashion.


4. Aids in Management of the Employee Directory

SharePoint can be used for managing directories. This tool allows the company to examine all of the employees' details, order them alphabetically, and add/remove people, which leads to effortless retrieval of personnel information.

5. Compensation and Payroll Management

SharePoint assists in managing Payroll and Compensation in the following ways:

  • Implementing employee performance measures to determine employee pay grades 

  • Automated assessment of compensation planning processes in real-time

  • Helps in gathering and processing payroll calculation data, such as hours of employment, specific pay items (for example, overtime), deductions, and taxes

  • Assists in tracking and authorizing changes in compensation that occur during appraisal or payroll review

6. Employee Leave Management 

Every day, the HR department encounters a large number of requests, some of which are challenging since they require quick attention. The HR team can then use SharePoint to automate leave requests and ensure that the appropriate people are contacted once the request is submitted.

SharePoint boosts the process by establishing a workflow where a notification will be delivered to the corresponding department or HR employees to accept or reject the request.

7. Employee Engagement

SharePoint HR portals have the ability to promote workplace culture, increase employee engagement and loyalty by:

  • Measuring employee satisfaction through polls and surveys that collect feedback on work, training, and other topics

  • Showing personalized news feeds

  • Publishing content created by employees

  • Providing communication tools for social engagement like instant messaging, video conferencing, etc., and platforms for exchanging ideas and discussions

  • Appreciating employees through announcing awards and promotions

  • Displaying videos and photos from corporate events in the media galleries

  • Displaying employees' achievement points, leaderboards, badges, awards, etc.

8. Onboarding, Offboarding, and Training

SharePoint can be utilized in the recruitment process in the following ways:

  • Establishing a knowledge base for new employees

  • Providing real-time dashboards for new recruits, HR teams, and managers to monitor the onboarding process.

  • Sending automated welcome emails, notifications, and reminders 

  • Managing resumes, job and skill libraries, talent pools, and other recruitment data

  • Approving hiring requisitions automatically

  • Advanced candidate search function, which employs search criteria and rating of search results across connected systems

  • Recruitment analytics and reporting

9. Performance Management  

SharePoint assists in managing employee performance in the following ways:

  • Tracking employees’ key performance indicators (KPIs)

  • Sending automated notifications of individual performance reviews

  • Providing dashboards to track performance review results and create visually appealing reports

  • Sending reminders for required certification renewals

Boost Your HR Department Today!

SharePoint is a powerful tool that can help you improve the efficiency of your business operations and achieve organizational success. And Lanteria, the premier HR management system, is built for Sharepoint and Office 365. Get access to a robust solution that includes recruiting, performance, compensation, learning, time and attendance, and much more.

Kelly Tucker
Managing Director of HR Star
HR is about putting humans back in the heart of every business - and that is what I do.

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