Custom Styles

How to create views for SharePoint lists

How to create views for SharePoint lists

You know that the Lanteria HR is using SharePoint lists that contain most of the data. I would like to share a simple tool that you can use to create your own views for various data available in the system.

Such views are widely used for reporting (Export to Excel option), and working with the data.To be able to create the views you need to have the HR Admin role which has permissions to make changes to the lists. To check if you have such permissions you need to open any list, for example Job Roles list, and see if you have Create View and Modify View buttons activated:

If you have such permissions, you can start creating your own views:

1. Click Create View. The system will give you a few options. The most used options are Standard View and Datasheet View. Select on of them.


2. Type a View Name, select if this view should be available for other users with HR permissions (Public View). Then select the columns that you would like to be displayed for this view and their order.


When you are working with this setting, you can select or deselect any columns and create views containing 1 or more columns in any order you like.

3. You can also sort and / or filter data:


4. Another popular feature is the data grouping. For these purposes you can use Group By Option:


5. You can also specify the number of items that you would like to be displayed on one page. To do this, please expand Item Limit option and specify the number of items:


For example, your Job Roles list contains 100 items and you want all 100 to be displayed on one page when you select this view. In this case, you need to add 100 to the “Number of items to display” field.

6. When you finish creating your view, save it by clicking OK.

7. Now you can use your new view to work with your data: edit, export, etc. To see your view, you need to return to the list and select your new view from the Current View dropdown list:


8. In case if you need to make any changes to your view, select the view first and then click Modify View. Now you can make necessary changes: edit name, change order of the columns, select / deselect the column, etc.


You can create as many views for each list as you need. This is widely used for the lists that have a large number of columns, for example, Employees, Organizational Units, Absence lists.


We are trusted
by our clients

We are trusted by our partners

Microsoft Gold PartnerProduct Hunt CapterraSoftware Adviceg2
Book a Demo
Get more HR trends, news, tips and guides to streamline your operations. We promise we don’t spam.
We care about the protection of your data. Read our Privacy policy.


Here’s what our customers say

Ekaterina Avatar
Ekaterina K.

"Top-notch HR solution with excellent support team"

I was able to tailor the system to fit the unique needs of my organization, from creating custom fields to setting up workflows and approvals. This level of flexibility made it so easy to integrate into our existing HR processes, and it's made a real difference in our daily operations.
Read more reviews
Aleksandra Avatar
Aleksandra K.
"Lanteria is a top SharePoint HR software with a great team behind it"
    Lanteria HR is a great product that has even better team behind it. And as for a SharePoint-based product the Lanteria HR system looks very modern and runs quickly.
Akshay Avatar
Akshay U.
"Lanteria is the most flexible and secure HRMS I had"
    Our team is on Office 365, and Lanteria solves a big problem for us because it works so well with Microsoft products.
Hanna Avatar
Hanna B.
"Al-star for employee performance management and reviews"
   The Performance module gives us a straightforward dashboard where we can see all the vital stats about our employees' work performance. And, it updates in a flash so we're always in the know.

Similar Posts

No items found.
No items found.