In light of the upcoming holidays, managing leave policies is becoming more important for managers to effectively coordinate. Christmas and New Year’s Day are national holidays; however, your organization may offer other benefits as a part of a broader employee retention strategy – for instance, double pay for those who agree to work on holidays or offering an extra, unpaid day off.
During the holiday rush, managers typically have to process leave requests, calculate absence rates, and evaluate employee performance in addition to their routine tasks. This gets even more complex when company offices are spread throughout the globe – in this case, manually tracking attendance and calculating absences can quickly become a nightmare.
Is there a way to efficiently optimize leave policies management and calculating absences? How can your company turn the chaos of holiday leave into a routine process? Today, more and more companies are opting to use special HR software to automate their leave processes. Take a closer look at how absence-tracking software can add value to your organization.
1. Analyze how absences affect your organization
There’s no secret that employee absence – even during holiday periods – is a significant cost to organizations. Effective tracking of hours and days away from the workplace will not only provide you with the data necessary for comprehensive analysis of absence rates but also help you manage absences and save company costs.
2. Track unauthorized absences during the holidays
For various reasons, many employees are absent in the days before and after your company’s planned holidays. This results in lower productivity levels, and longer development or delivery times of products or services. Tracking the time of each employee helps optimize workload during the holidays.
3. Save time by processing requests and approvals online
Filling out holiday leave request forms and requiring several layers of manager approvals requires a large amount of time that could otherwise be spent completing projects. With HR software, you can streamline this process; your employees simply send an electronic request and wait for their manager’s approval. Managers can holistically review leave reports of the entire team before making a final decision. This, in turn, saves time (and paper) for everyone in the organization.
4. Monitor employee presence and productivity
The option to manage the workload and monitor the absences of each individual employee leads you to wiser, more informed, staffing decisions. You can reward employees with minimal absence levels and give extra days off to those who have never been absent from the office. If you wish to change some of the company policies for holiday periods, you can instantly notify everyone.
5. Track real-time statistics organization-wide
Global absence calendars assist in tracking presence and tasks-in-progress for each employee in and given department or office in your organization. The ability to create absence reports, manage workload, and review salary information not only releases you from the necessity to perform these tasks manually but also lays the foundation for sound managerial decisions.
The Time and Attendance module offered by Lanteria combines all the advantages of a contemporary absence tracking software. In addition, the option to track time spent on various projects and activities enables you to analyze the productivity of each particular employee.
Multiple options of tracking days off and absences helps your company stay on track during the chaos of the holiday season and maintains high levels of productivity.
Merry Christmas and Happy Holidays!
