How to Create an LMS in SharePoint

Tutorial: Creating an LMS in SharePoint

Did you know that 65% of companies find employee onboarding to be a big challenge? That’s a huge number! It outranks many new-hire productivity measures. This also means a clear training program is no longer a luxury. It is a must in today’s competitive world.

But what is the best way to train new employees at the speed of your growing company? A Learning Management System (LMS) is a simple answer. It’s a one-stop place to organize all training materials, courses, and even certificates your company has to offer.

What if you could build a strong training management system inside a platform you already know? That’s where SharePoint is helpful. It allows for the setup of a very basic LMS. This becomes even more true if you build the rest of the system using a strong tool like Lanteria’s HR suite.

This post will demonstrate how to combine these tools. This way, you’ll be able to get a custom LMS that is also scalable. This encompasses everything, from setup to planning, and even the review of your goals and objectives. Let’s do this!

Why Choose SharePoint For Your LMS

You may ask, Why SharePoint?” This is a fair question, and truthfully, it does seem to be a lot more reasonable if your company is fully using Microsoft’s services.

Over two-thirds of Fortune 500 companies utilize SharePoint, which remains an impressive number. It demonstrates the reliability and scalability of SharePoint. You would be using a platform that can meet the needs of some of the world’s largest companies.

On top of this, you get the extra benefits of Microsoft 365 integration. This means SSO (Single Sign-On), top security, and great scalability.

You would not have to spend and manage a separate system that is very costly, as SharePoint is quite budget-friendly, as its low-code, no-code features are much more flexible. You can create a custom system that matches your company’s needs perfectly.

Prerequisites and Planning

A solid plan is essential, and that means taking some steps before you begin building. You have to choose between SharePoint Online and SharePoint On-Premises. Most modern companies opt for the cloud-based Online version, as it offers numerous benefits, including improved access and reduced maintenance.

You will also need the correct licensing and permissions. This means you need to check with your IT department to determine if you have sufficient access.

Shifting your focus to setting training goals is next on our list. Are you focusing on compliance, the onboarding process, or upskilling your teams? Each of these goals will help you choose the right content.

Depending on your goals, you can create SCORM packages, video modules, quizzes, or even simple PDFs. The goals will decide the future results of the training.bjn bj bhu h

Step-by-Step: Building An LMS In SharePoint

Step 1: Set Up Your SharePoint Environment

Create a new SharePoint site collection specifically for use as a learning hub for training. Within this site, setting up the site structure, creating document libraries, site content types, etc. It will help in arranging the needed documents and give a good base for the training activities to start.

Step 2: Install or Configure Lanteria Learning Module

The Lanteria Learning Module is the tool in Lanteria HR that helps in changing a site to an LMS. This module comes with a setup wizard, which helps in the sync of Lanteria HR with the learning system by user template sync, site template setup, and user sync.

Step 3: Design the Learning Catalog

This is the stage of bringing the course content to action. Upload SCORM training modules, videos with instructions, and guides in PDF format. Use course details to keep materials organized, so finding the right ones is easier, and guides will always be the latest.

Step 4: Build Training Workflows

Workflows are the core of any learning management system. They handle admin tasks so you don't have to. You can use “Power Automate” to set up auto approval flows for courses and define due dates and reminders. This helps all the learners stay on schedule.

Step 5: Manage Permissions and User Roles

In a company, not everyone needs access to all courses. SharePoint and Lanteria can help you control this and manage visibility. You’ll assign your HR data to SharePoint groups. This lets you automatically assign courses to learners by department, role, or region. This helps learners avoid irrelevant training.

Step 6: Enable Collaboration and Gamification

Learning is easier when done together. You can add discussion boards and Teams. This helps the learners work together. You can also add “gamification” using badges and leaderboards. They help learners be more active and motivated in the lesson.

Step 7: Track Progress and Generate Reports

While your LMS is live, it is equally important that you check its use. To do this, you can use Lanteria’s built-in dashboards ‘Learner Analytics’ along with Reports Analytics ‘Learner Overview’.

Both tools give you insights into learner progress. There is also the option of checking completion rates for courses. If this is not enough, it is also possible to export files to Power BI and use Power BI’s features to create visual analytics. There, you can make custom reports and check the ROI of your training through visuals.

Key Features to Implement

A learning management system is only valid as its integrations. A useful integration would be linking your SharePoint LMS to other systems. This step will help to build a strong unified system that will simplify parts of your HR processes. The table below includes some core integrations that you could use.

Essential Integrations

Designing a custom LMS allows integration of a personal touch by changing dashboards, branding, and even navigation menus. This ensures a smooth and easy experience. Custom branding allows the design of custom learning paths, ensuring a clear approach to building skills. Templates with reusable parts for multiple quizzes and courses save time and ensure consistency.

Customization Options

Don’t rush and just turn on the system without doing the work. Start with a pilot test of the LMS on a small group of users to gather data on the system and find areas where changes are needed.

The next step after improving the system would be to roll it out to the rest of the organization. Ensure careful planning to have a clear roadmap along with needed materials to support the employees, to ease the transition, and achieve high adoption rates after launch.

Testing and Launch

One of the features of an LMS is that it is not fixed; it is not a “one and done” task. There are best practices that can be followed to improve how your LMS works. Learning content that is old and irrelevant should be updated as often as possible to keep learner interest.

In addition, the tracking of compliance certificates and renewals is also important to ensure that your workforce is always compliant. Last but not least, support for social learning and peer recognition should be encouraged. Employees should be able to share what they have learned for the benefit of each other and the organization. This should build a healthy, positive learning environment for all.

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Best Practices for Ongoing Success

Smart LMS management for the organization can be done smoothly and cost-effectively using SharePoint. SharePoint allows the integration of all files, certificates, and learning paths, and can be combined with Lanteria’s HR tools without any coding. Connections and teamwork built using Microsoft 365 ensure that all SharePoint files have controlled, yet easy, storage and can be easily changed.

The onboarding and compliance modules can be done by automating complex workflows with controlled permissions using a set of analytics tools. You can match your company’s look to dashboards, user roles, and LMS branding for a consistent experience. Lasting success is achieved through regular social learning, LMS updates, and user feedback.

Simply by using SharePoint, you go beyond just integrating learning with real-time engagement. You support the growth of employees and the entire organization for greater innovation and success.

Conclusion

Buying an award-winning LMS can greatly boost your company’s potential. Your company can ensure that all new hires are onboarded and trained quickly, and that all employees have the necessary growth and development tools available to them. When you integrate SharePoint and Lanteria, you are sure to gain the advantages of a custom training program that is effective and easy to use.

Would you like to learn more about the impact a SharePoint LMS could have on your development? We suggest making an appointment to discuss Lanteria’s solution to your problem. If you’re not ready yet, the easiest thing to do is sign up for the company newsletter to stay updated on information, new technologies, and trends related to HR and LMS management systems.

Build a SharePoint LMS with Lanteria Today.

FAQs

How Long Does It Take to Build an Lms in Sharepoint?

The timeline may not be the same for all LMS SharePoint systems, as each is built using different apps, such as Lanter, which is used to build LMS systems in a period of a few weeks or up to a few months, with different levels of complexity, with the added factor of content volume that sets the pace of the migration. The first phase is very important to the system build as it helps in speeding up the process.

Do I Need Coding Skills?

No! That is the best part of the process, as SharePoint and Lanteria have many low-code and no-code options. Without coding, you can build a professional LMS aimed at HR and business professionals.

Can I Migrate Existing Training Content?

Yes. This is one of the best parts of the process. It is possible to upload your own SCORM packages, videos, and documents to make sure that important training resources are not lost. It helps with the move to the new LMS as the transition is made very smoothly.

How Secure Is a SharePoint-Based LMS?

Your LMS would use the security that comes with Microsoft’s platform. Microsoft’s strict data privacy and encryption policies and the LMS’s data protection and retention rules ensure all data remains safe while keeping role restrictions on data access. Based on the access log reports, you can track which users are accessing which materials, thereby keeping track of the data sharing. This ensures that your sensitive information and training materials are always safe and protected.